What the school receives
One document, the Athletics and Activities Trips Guide, prepared once for the year:
- Measured from the host’s own point
- Three hotels within a walk of each host school, each with its walk to the host, its drive to the emergency department, and its drive from the airport and from the station: in Paris, the Hôtel Trianon Rive Gauche is 0.7 km on foot from the host school and 2.3 km by road from Hôpital Cochin.
- A medical page for each country
- The emergency departments are listed by drive time from the host school, shortest first, and the school confirms which one the group uses. Where a city runs a separate children’s emergency department (Paris, Berlin, Madrid, Rome, Geneva), the chapter lists it, with the line each country uses to reach a doctor or route a patient: the SAMU on 15 in France, 116 117 in Germany and Italy, the huisartsenpost in the Netherlands. Three lines say how triage runs, what is paid at the desk, and who speaks English.
- Arrival by air and by rail
- Each chapter’s arrival page carries the airport and the main station, with the road figure from each to the host school and the rail link the party uses: RER B from Charles de Gaulle stops at the Luxembourg gate.
- One document for the year
- A contents page with every start page, then six chapters in one fixed order — the medical page is always the fourth page of a chapter — so a coach who has used the Paris chapter reads the Madrid chapter without learning it. A city does not change between visits, so its chapter is written once.
- The school’s document
- The guide carries the school’s own name, colors, and mark on every page, and each host city’s chapter takes the host school’s colors and mark; the cover carries all six.
One school’s guide
The guide prepared for a fictional London school and its conference year, built to A4 and US Letter. Its pages open in the A4 edition, the school’s own paper.
