A school trip is a sequence of decisions: whether the program fits, how the days will run, what families should know, what has been assessed and what stands ready, who watches while the group travels, and what next year’s planning learns from this one. ETI360 prepares a document for each of those decisions. Open any thumbnail to read the document itself.
The documents shown are from a fully worked example for Harborview International School. It is not a real school, only a sample school, so every page can be shown in full — no real school’s or provider’s documents are ever shown. For your school, every document is produced the same way: in your branding and your voice, from your trip’s own data.
Tier One · Every four years
Organizational Readiness
Where does our travel governance stand? One documented review of where the school and its providers stand before the year's trips begin — policies, roles, evidence, and standing arrangements across ten operational capability areas.
T1 · Schools and trip providers
School-Wide Trip Program Capability Review
The same ten-area review is applied to your school and to each trip provider who serves it: a baseline of organizational readiness on both sides of every trip, read against the ETI360 Operational Capability Framework and reviewed once every four years.
Read by Head · Board · Risk committee
Tier Two · Every trip
Trip Readiness
Is this trip ready for approval? A consistent set of documents for leadership review, from the trip overview to the information parents receive.
T2 · The first read
Trip Overview
The trip on one page: program, dates, group, and logistics at a glance, for the first read before the detail.
Read by Head · Approving committee
T2 · The operational record
Itinerary Report
The same journey as a minute-by-minute calendar: every activity, transfer, meal, and overnight in hour-by-hour blocks, transit included.
Read by Coordinator · Trip staff
T2 · The decision record
Trip Risk Assessment & RAMS
The structured working documents behind the school's risk assessment and RAMS: hazards, controls, who holds each control, and residual risk in plain language — grouped the way the trip runs, one report per activity group, prepared for the school to review, complete, amend, and approve.
Read by Risk lead · Trip staff · Provider
T2 · For families
Parent Itinerary
The journey written for families, in the school's own voice: clear day information, meals, accommodation, and what to know — with the full risk assessment staying school-side, deliberately.
Read by Parents
T2 · For the approval meeting
Leadership Deck
The trip's evidence base as a short presentation, for the internal meeting where the trip is discussed and decided.
Read by Head presenting to board or parents
T2 · The trip on one sheet
Trip Discovery Map
Stops, routes, and the shape of each day on one visual sheet, with the day-by-day companion page alongside.
Read by Coordinator · Parents evening
Tier Three · During and after
Live Trip Support and Review
Do we know what's happening while they're away? The working views for the days away, and the record the trip carries home into next year's planning.
T3 · Rehearsal
Duty Manager Simulation
A facilitated ninety-minute session inside the dashboard. Your duty manager works through a realistic scenario based on one of your school's trips, practicing agreed roles, communication, and escalation decisions.
Read by Duty manager · Trip leadership
T3 · In the leader's hand
Teacher Operational Guide
One page per day, built for the trip leader: timing, movements, contacts, and the day's attention points.
Read by Trip leader · Trip staff
T3 · During the trip
Duty Manager Dashboard
The working view while groups travel — operated by your duty manager, never by us: trip context, location, check-ins, weather flags, incidents, contacts, and the escalation path agreed before departure.
Read by The school's own duty manager
T3 · After the trip
Post-Trip Feedback Loop
Staff observations recorded after each trip and carried into the next baseline review, so the record the trip produced is the starting point the next review reads. The feedback system is in development.
Read by Head · Board · Next year's coordinator