Trip
Italy Language and Culture Journey, Saturday, June 12 to Tuesday, June 22, 2027
Group
20 students in tenth and eleventh grade from Italian II and III, and four chaperones, one adult for every five students
Program
Fourteen places in Rome, Florence, Siena, and Venice: the Pantheon, the San Cosimato market in Trastevere, the Vatican, the Colosseum and the Forum; three mornings at a language school in Florence, with the Baptistery, the Uffizi, and the Accademia; a day in Siena; the Doge's Palace, Murano, and a boat route students navigate in Italian
Travel
Flights from Cleveland through Newark to Rome and home from Venice, high-speed rail between the cities, and a private coach for the airport transfers and the Siena day
Lodging
Three nights in Rome, four in Florence, and two in Venice, each hotel a short walk from its station

The documents

Approving the trip

First page of the Off Campus Travel Report

School office

Off Campus Travel Report

Look inside
Off Campus Travel Report, page 2
Page 2 sets out the trip facts and the purpose of the trip, names who is responsible for what, and carries the approval lines.
Off Campus Travel Report, page 3
Page 3 checks passports against the entry rules for U.S. citizens, explains the new border registration, and sets out the insurance and how it is used.
Off Campus Travel Report, page 4
Page 4 lists the three hotels and every booking, from the flights and trains to the timed museum entries, and the calendar the office works to.
First page of the Risk Assessment Report

Head of Upper School and trip leader

Risk Assessment Report

Look inside
Risk Assessment Report, page 4
The rail section covers a student left on the platform as the doors close and theft in a busy station, each with its controls and what the adults do if it happens.
Risk Assessment Report, page 14
The Venice section covers a fall at a landing stage and a group split across two boats, with the rule that the whole group boards one boat or none of it does.
Risk Assessment Report, page 17
The school asks Campiello Educational Travel, the coach operator, the language school, the hotels, the restaurants and the insurer these questions before the trip and records each answer here.

Telling families

First page of the Student and Parent Trip Report

Families

Student and Parent Trip Report

Look inside
Student and Parent Trip Report, page 2
The letter to families walks through the eleven days and the cost, with the dates for the forms, the passport copies and the family meeting across the top.
Student and Parent Trip Report, page 3
Families check the passport rule, read how the insurance and its assistance line work, and see what the school nurse asks for before the trip.
Student and Parent Trip Report, page 6
Families return the permission slip and health update to the school office, and the passport copies follow by November 13.

Preparing the trip leaders

First page of the Trip Leaders Brief

Trip leaders and chaperones

Trip Leaders Brief

Look inside
Trip Leaders Brief, page 3
Each chaperone has a group and a role, and the page sets out every point where the adults count and what they do when a student is separated.
Trip Leaders Brief, page 9
The Thursday page runs from the morning class to the Uffizi, where the two halves of the group enter thirty minutes apart, and it names the nearest emergency department.
Trip Leaders Brief, page 15
The Emergency Plan gives one number, 112, and one sequence of calls. It lists the nearest emergency department in each city, and the school or the operator chooses which one the group uses.

Connecting the trip to learning

First page of the Educational Travel Fieldbook

Students

Educational Travel Fieldbook

Look inside
Educational Travel Fieldbook, page 2
The first page sets out the eleven days and the one thing each day is for, with the two high-speed trains between the cities.
Educational Travel Fieldbook, page 5
The Florence pages map the language school, the Baptistery, the Uffizi, the Accademia and the day in Siena, with a prompt at each.
Educational Travel Fieldbook, page 7
Students log the day's task in Italian and write what they actually said, and the learning lead marks the attempt.

Improving next year's trip

First page of the Post Trip Report

School

Post Trip Report

Look inside
Post Trip Report, page 2
This page shows who answered, and how students, parents, the trip leaders and the operator rated the trip, the plan and the days.

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