How ETI360 supports one school across a year of travel
- School
- Harborview International School, Singapore
- Four products
- Travel Program Review, Individual Trip Reports, Field Trip Reports, Conference Travel Reports
- Paper
- A4 (Harborview’s paper) and US Letter
Illustrative case study; the providers and decisions are fictional.
Harborview International School runs trips on six program paths, from international multi-day trips to elementary day trips and athletics travel. This case study follows one school year in which ETI360 works with Harborview as a partner across that program. The year begins with the Travel Program Review and the Travel Year Guide, and each trip, day-trip year and conference season builds on them.
The year at a glance
Step 1 , Tier 1 Organizational Readiness
Travel Program Review
The review of its whole program, with an evaluation of each provider’s documents
Step 2 , Tier 2 Trip Readiness , Tier 3 Live Trip Support and Review
Individual Trip Reports
The documents for one trip, before, during and after it
Sample from Horizon Ridge School of Cleveland
Step 3 , Tier 2 Trip Readiness
Field Trip Reports
The year’s day trips: one page per trip and a calendar for each month
Step 4 , Tier 2 Trip Readiness
Conference Travel Reports
One guide for the conference year, with a chapter for every host city
Sample from Wexcombe International School
Start at step 1: Travel Program Review →
At the end of the year, Harborview keeps every document, the Travel Year Guide and the provider evaluations. The next year starts from that record rather than from the beginning, and the Review comes around again in its fourth year.
How the work divides
Harborview sends
What it already has, by email: policies, calendars, venue lists, provider documents and booking confirmations. It fills in no forms and uploads nothing to a system.
ETI360 does
- Reads each document supplied in full and enters each trip, stop and statement it contains.
- Researches and measures, within the agreed scope, what the documents leave out, such as emergency departments, drive times, entry rules and climate, from cited public sources.
- Writes each document, in A4 and US Letter.
Harborview receives, and decides
Prepared documents, in its own paper size. The school reviews them; for trip risk documents, it completes, amends and approves them.
The documents are fully developed samples created by ETI360. The providers and decisions in this example are fictional. Each sample was produced on its own date, so the dates printed on the samples do not set the order of this story.
ETI360’s 3-Tier Risk Framework
- Tier 1 Organizational Readiness: The school-wide review of travel policies and procedures, prepared for leadership review.
- Tier 2 Trip Readiness: Each trip’s documents, prepared for review before departure.
- Tier 3 Live Trip Support and Review: Field and emergency information for trip leaders while the group is away, and the report after the trip.