Horizon Ridge School of Cleveland is taking thirty eighth graders to Washington, DC, for five days in April. ETI360 brought together the school's itinerary, the bus and hotel confirmations, and the school's own procedures, checked group entry and bag rules against each venue's own guidance, timed every drive for a motorcoach, and listed the emergency departments by drive time from each place; the school confirms which one the group uses. Each document below is written for the person who uses it, and each opens in full.

Horizon Ridge School of Cleveland is a fictional school; its location is shown for illustrative purposes.

Trip
Washington, DC Civic Journey, Wednesday, April 14 to Sunday, April 18, 2027
Group
30 eighth-grade students and six chaperones, one adult for every five students
Program
Fourteen sites over three days: the National Archives, the U.S. Capitol, the Library of Congress, the Supreme Court, two Smithsonian museums, four memorials at dusk, Arlington, the Portrait Gallery, Lafayette Square, and the White House
Travel
Charter bus, 372 miles each way, with a rested second driver team for the overnight ride home
Lodging
Three nights in College Park, Maryland
School
Horizon Ridge School of Cleveland, a fictional school

Decision by decision

Each decision the school makes about the trip, and the documents that support it. Every document is written for the person who uses it, and every one opens in full. Under each document, Look inside shows three of its pages as the school receives them; select a page to open the US Letter edition at that page.

ETI360 builds every document to two paper sizes. The US Letter edition (8.5 × 11 inches) is the standard in the United States; the A4 edition (210 × 297 mm) is the standard in most other countries.

Approving the trip

The record the office files, and the Trip Risk Working File for the school to review, complete, and approve.

First page of the School Trip Record

School

School Trip Record

Trip facts, contacts, and the approval line, then reservations, the trip calendar, and transportation. Filed with the contracts, confirmations, roster, and signed permission slips.

US LetterA4

Look inside
School Trip Record, page 2
Trip facts, the contacts table, and the school's approval line.
School Trip Record, page 3
Every reservation with where its confirmation is held, the hotel plan, and the trip calendar.
School Trip Record, page 4
The 372-mile route with its three rest stops, the outbound schedule, and the rules on the bus.
First page of the Trip Risk Working File

School

Trip Risk Working File

Hazards, controls, and emergency actions organized one section per activity group, with the live-assessment prompts for the day. The school completes it, amends it, and approves it.

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Trip Risk Working File, page 2
The scales every risk is rated on, which the school may replace with its own, the review and sign-off, and what the school confirms with the bus company and the hotel before the trip.
Trip Risk Working File, page 3
Charter bus travel, one section per activity group: each risk with its controls, its emergency actions, and a rating the school can change.
Trip Risk Working File, page 8
Hotel overnight stays: the emergency department near the hotel, with the drive time and the route, the live-assessment prompts for the day, and the school's review lines.

Telling families

The letter home, the days at a glance, and the forms that come back with the deposit.

First page of the Family Trip Brief

Families

Family Trip Brief

The letter home, the five days at a glance, how students are supervised, the packing list, the student agreement, and the permission slip and health update that come back with the deposit.

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Family Trip Brief, page 2
The letter home leads with the dates, the cost, and the day the permission slip is due, then explains what students will learn.
Family Trip Brief, page 3
The five days at a glance, the bus and the hotel from a family's side, staying in touch, Sunday pickup, and the cost.
Family Trip Brief, page 5
The permission slip and health update, returned to the school office in a sealed envelope with the deposit.

Preparing the leader and chaperones

Day plans timed to the bus, the procedures, and the emergency departments by drive time from each place.

First page of the Trip Leader Card

Trip leader

Trip Leader Card

Groups, contacts, and standards, four day plans timed to the bus, the overnight return with its rest stops, and the emergency plan: the emergency departments by drive time from each place.

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Trip Leader Card, page 3
Day plans timed to the bus. Each move has a time and a head count, and the day has a fallback: if Thursday runs late, the Supreme Court stop is the one to drop.
Trip Leader Card, page 5
The overnight ride home: a rested second driver team, four rest stops at named service plazas, and a chaperone watch rota.
Trip Leader Card, page 6
The emergency plan: the action sequence first, then the emergency departments with their drive times and the route, one in Washington and one near the hotel.
First page of the Chaperone Briefing and Pocket Emergency Card

Chaperones

Chaperone Briefing and Pocket Emergency Card

Three pages for the adults who each take five students: their role, the head count, the daily rhythm, hotel and bus duties, and the four procedures, with a card to print, cut, and fold that carries the emergency sequence and every working number.

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Chaperone Briefing and Pocket Emergency Card, page 2
Hotel and bus duties, then the four procedures: a separated student, a student hurt or unwell, a security instruction, a behavior or welfare concern.
Chaperone Briefing and Pocket Emergency Card, page 3
Screening and conduct at the sites, phones and messages, what each chaperone carries, and the working contacts, above the line each chaperone signs at the April 9 briefing.
Chaperone Briefing and Pocket Emergency Card, page 4
The pocket emergency card at finished size, printed and folded: the 911 sequence and every working number on one side, the emergency departments and the separated-student steps on the other.

Connecting the trip to learning

One inquiry question, carried from the classroom to every site and back.

First page of the Educational Journey

Teachers

Educational Journey

One inquiry question, the fourteen sites day by day with a map and a photograph for each, the learning at every site, and the field journal and assessment guide.

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Educational Journey, page 2
Democracy in Place: the question students carry all week, the three strands, and the fourteen sites on one map.
Educational Journey, page 4
Friday on the National Mall: two museums by day, four memorials at dusk, each with what students do there.
Educational Journey, page 6
Learning by Day: what students do, learn, and record at every site, with the work before and after the trip.
First page of the Student Journey Guide

Students

Student Journey Guide

The printed guide students carry all week: the question, the week ahead, how the group travels with a cut-out trip card, one page per day with the map, the sites, and journal prompts with room to write, then the final synthesis and grading guide.

US LetterA4

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Student Journey Guide, page 3
How We Travel: the agreement in the student's own voice, head counts and buddies, the daily backpack, and the trip card to cut out and carry.
Student Journey Guide, page 5
Friday in the guide: the same map, the sites in a student's words, and the three prompts with room to write at the site.
Student Journey Guide, page 7
After the Trip: the final synthesis for the closing seminar, the assignment due April 30, and the four-point guide teachers grade with.

Improving next year's trip

What students, families, the leaders, and the bus company said, set out for the school's review.

First page of the Post-Trip Feedback Report

After the trip

Post-Trip Feedback Report

Four questions asked of students, parents, the leaders, and the bus company after the trip: what each group said, the moments that did not go to plan with the day they belong to, and what in the trip each one touches. It states; it does not recommend.

US LetterA4

Look inside
Post-Trip Feedback Report, page 2
For the school's review, with example responses because the trip has not yet run: three sentences on what the responses show and what in the trip each touches, with no recommendation.
Post-Trip Feedback Report, page 3
The three rated questions as each group was asked them, with the answers at each step of the scale; the leaders and the bus company appear in the words they chose, and the means are printed only for year-on-year comparison.
Post-Trip Feedback Report, page 4
The moments people raised, each with its day, whether it points at the plan or at how the day was run, and the words as written.

Who decides

The school and any provider it works with retain responsibility for decisions, supervision, live assessments, and final approval.

The Trip Risk Working File is written for the school to review, complete, and approve. Its ratings are a starting point, its review lines are for the school’s own controls, and the trip leader makes the live assessment on the day.

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Horizon Ridge School of Cleveland is a fictional school; its location is shown for illustrative purposes.

Horizon Ridge School of Philadelphia is a fictional school; its location is shown for illustrative purposes.

Tideline School is a fictional school; its location is shown for illustrative purposes.