Families
Student and Parent Trip Report
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What Harborview needed
Families want to know what to expect on the trip. They want it in one clear report rather than a series of emails.
Some students need visas before they can travel, and each nationality has different rules.
What we did
We prepare the Student and Parent Trip Report in the school’s own name. It shows the days at a glance and sets out what families need to send back to the school.
For Harborview’s Kyoto trip, we sorted the group by passport and set out which students and teachers need a visa for Japan.
We wrote an email for each nationality, with the school letters each application needs.
What Harborview receives
Harborview International School · Queenstown
Harborview International School · Japan Entry and Visa Report, Kyoto
Trip office and families
Japan Entry and Visa Report
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What Harborview decides
- The school sends the report to families under its own name.
- Families make the visa applications and pay for them.
- The Embassy of Japan decides each application.
We prepare the information, and Harborview and its families make every decision and application.
Lead time
The best time is three to six months before departure, ahead of the parent meeting.
If this way of working may be useful for your school, we would be glad to hear about your program.