Tier 2 Trip Readiness Tier 3 Live Trip Support and ReviewTier 2, Tier 2 Trip ReadinessTier 3, Tier 3 Live Trip Support and Review
Used by
The Head of School, the trip leader, chaperones, families and students
When
Before, during and after the trip
Harborview receives
The documents for one trip, decision by decision
Paper
A4 (Harborview’s paper) and US Letter
Illustrative case study; the providers and decisions are fictional.
What Harborview needs
For a cycling trip in Taiwan from the Line & Landmark catalog, the Head of School needs the trip’s documents before approving it; the trip leader, chaperones, families and students each need theirs before the group leaves.
ETI360 prepares each trip’s reports in the same format, so a leader who moves from one trip to the next finds the same documents.
These pages come from samples prepared for another school, Horizon Ridge School of Cleveland, for its Italy trip; Harborview’s edition would take the same form.
Day maps. Harborview’s edition would add, for each riding day, a pocket route card for the teachers to carry and the full route pages in the Trip Leader Card.
Harborview International School · Japan Entry and Visa Report, Kyoto
Visas. For Harborview’s Kyoto trip, ETI360 sorted the group by passport, set out which students and teachers need a visa for Japan, and wrote an email for each nationality with the school letters each application needs. The families apply, and the Embassy of Japan decides.
How it works
1
1. What Harborview sends, by email
The provider’s proposal and day-by-day itinerary
Booking confirmations for flights and places to stay
The group: numbers, grades and staff
2
2. What ETI360 does
Turns the itinerary supplied into a day-by-day record and places each location it names on the map.
Lists the emergency departments by drive time from each place the group stays or rides.
Checks the entry rules for every passport in the group and prepares the visa emails and school letters.
Prepares the Trip Risk Working File, one section for each activity group, and writes each document for the person who uses it.
3
3. What Harborview decides
The Head of School approves the trip under the school’s trips policy.
The school reviews, completes, amends and approves its risk documentation; the trip leader makes the live assessment during the trip.
The school or the provider designates which emergency department the group uses.
Illustrative case study; the providers and decisions are fictional. Line & Landmark is a fictional trip provider created by ETI360 for demonstration purposes.
ETI360’s 3-Tier Risk Framework
Tier 1 Organizational Readiness: The school-wide review of travel policies and procedures, prepared for leadership review.
Tier 2 Trip Readiness: Each trip’s documents, prepared for review before departure.
Tier 3 Live Trip Support and Review: Field and emergency information for trip leaders while the group is away, and the report after the trip.
